Topic outline

• Checklist of Requirements and Helpful Resources

  Checklist of Requirements and Helpful Resources

  Please find attached checklists outlining everything you need for your submission.

  The checklist will help you highlight any gaps in your provision so that you can come back to the portal when you have gathered all that you need.

  See links to some helpful resources below to help you fulfil the requirements:

  • CPSU Self Assessment Tool to enable you to review your current provision.
  • CPSU Safeguarding Implementation Plan.
  • CPSU Podcasts on DBS Checks within Sport.
  • CPSU Webinars covering a wide range of safeguarding subjects such as online safety and positions of trust.
  • The Ann Craft Trust can help with adult safeguarding policies and processes.

  
  

  Checklist for Clubs and Organisations                      Checklist for Individuals

  
  

  Application Support:

  A `Step by Step` video guide on how to complete your application. Please note where "Save Changes" are mentioned in the video, the application now reads "Submit Application" :   

  
  
  The following are specific resources and templates associated to the checklist:-
  

  Policies:

  Safeguarding Policy - Children:              Template 

  Preventing Abuse in Positions of Trust   CPSU

  Safeguarding Policy - Adults:                 Template

  Safeguarding Statement of Intent:         Child Protection in Sport Unit 

  Safeguarding Policy Awareness:             Distribution List

  Safe Practice Policy:                                Template

  
  

  Procedures:

  Reporting Concerns: 

  The CPSU has a recommended             Safeguarding Reporting Procedure Flow Chart 

  and                                                       Case Management Model

  
  

  Various Documents & Support:

  The Ann Craft Trust has resources for                                                 Flowcharts (Adult Safeguarding)

  Designated Welfare/Safeguarding Officer (Internal Contact):             CPSU Job Description

  Local Authority Designated Officers (LADO's): Adult                          Contact Details

  Local Authority Designated Officers (LADO's): Children                     Contact Details

  Complaints Procedure:                                                                       Template

  What do we mean by Adult Safeguarding?                                        What is Safeguarding? - Ann Craft Trust

  External Organisations & Useful Contacts                                         Directory of Orgs and Useful Contacts

  DBS Risk Assessment Guidance                                                         Guidance document

  DBS Regional Outreach Service                                                         Link to .gov website

  Prevent, Awareness Guidance                                                            Guidance document

  Incident Reporting Form                                                                    Template

  
  

  Safe Recruitment:

  Go here for DBS Checks and Safe Recruitment:                                 DBS requirements 

  and best practice recruitment template.

  
  

  Practices:

  Codes of Conduct:                                    CPSU

  Preventing Abuse in Positions of Trust     CPSU

  Practical Guidance: -                                 Social Media 

                                                                   Photography

                                                                   Events and Competitions

                         
  Guidance available from the CPSU on Away trips 

  Other sources of Help:                         NSPCC 

                                                              Ann Craft Trust 

  
  

  Education and Training:

  Recognised Qualifications:                  List

  
  

  Implementing and Monitoring:

  Risk Assessments:                                 Template

  Case Management Tool                         NSPCC

  • FileGuidance Notes
• Applying by Post

  Applying by Post

  If you would prefer to send us a postal submission, please note the following and refer to the specific Postal Checklist.

  Download the checklist for Individuals or the checklist for Clubs & Organisations, and the guidance notes (these explain how to complete the checklist)
  

  • Complete and sign the checklist, ensuring you complete every relevant section – Please note we cannot process your submission without your signature.
  • Print and attach the required documents as suggested in the checklist and attach them to your submission

  Then send the application and relevant paperwork to:-

  The Safeguarding Code in Martial Arts

  C/O Jo Aldridge

  Suite 1, Innovation House, 

  E Service Rd

  Raynesway

  Derby 

  DE21 7BF
• Frequently Asked Questions

  Frequently Asked Questions

  What is `The Safeguarding Code in Martial Arts?`

  • The Safeguarding Code in Martial Arts was launched by the Government in early 2018 and is a national lottery funded safeguarding scheme for high quality martial arts clubs/organisations and individuals.
    
  • The Safeguarding Code gives club/organisations and individuals in England access to support and information when working towards attaining recognition of good safeguarding policies and practices.
    
  • Upon demonstration of quality practices and good working knowledge of safeguarding, a "mark" is issued for use in marketing to enable parents/carers and educational establishments to make educated decisions and help you, as a deliverer of martial arts, to stand out. 

  
  

  
  

   

  Why should we/I sign up for the Safeguarding Code in Martial Arts?

  • The Safeguarding Code in Martial Arts provides recognition for high quality safeguarding standards for clubs/organisations and individuals.
    
  • Parents/carers can be assured that their children belong to a club with good working knowledge of safeguarding processes and practices.
    
  • Educational establishments can be assured that people attending their facilities are suitable to work with their children and young people.
    
  • The young participants know that they are being taught/coached in a safe environment and have a route to report any personal concerns.

   

  Who is eligible for the Safeguarding Code in Martial Arts?

  • Any martial art discipline is eligible to work towards attaining the Safeguarding Code "mark" and can be a club, franchise or sole trader.
    
  • The club or organisation must be based in England
  • If you are affiliated to the British Judo Association you are encouraged to work towards "Safelandings" rather than the Safeguarding Code.

  • If you are affiliated to the British Taekwondo Council please see here.

  • If you are delivering Taekwondo, but are not a registered instructor with the British Taekwondo Council, please register and begin the Safeguarding Code in Martial Arts process.

  • Those organisations whose national governing body is recognised by Sport England and have attained Clubmark are automatically entitled to receive the Safeguarding Code "mark". You simply need to register and answer the first section of the application to, then, bypass the remainder of the process.

  
  

  Recognised national governing bodies include:

  
  

  • British Aikido Board
    
  • British Council of Chinese Martial Arts
    
  • British Judo Association
    
  • British Ju-Jitsu Association GB
    
  • British Kendo Association
    
  • British Taekwondo Council
    
  • UK Tang Soo Do Federation

  Simply register and highlight your Clubmark number.

  
  

  What is an Annual Health Check? 

  • All clubs that have successfully attained the Code will be required, on their 12 month anniversary, to log in and complete a short process highlighting any relevant changes in their safeguarding process. 
  • A successful Annual Health Check results in the Club being eligible to display the Code "mark" for a further 12 months and to feature on our interactive map. 
  • For more information about the process and time restrictions, along with what happens should you not complete your Annual Health Check, click here.

  
  

  What is a Safeguarding Code in Martial Arts Review?

  • This is an integral part of the quality assurance process. We will make a number of random spot checks across all regions and martial arts disciplines.
    
  • This process is essential to maintaining a high quality, standardised scheme for clubs/organisations and individuals.
    
  • Please note if you have an outstanding Code Review you will not be eligible to complete your Annual Health Check. 
  • For more information about the process and time restrictions, along with what happens should you not complete your Code Review, click here.
    

  
  

  Why have I/has my club/organisation been selected for a Safeguarding Code in Martial Arts Review

  • Clubs are selected randomly through a cross sample of martial art disciplines, how they are constituted and regionally.
    

  
  

  What is the purpose of the "Find a Club" map? 

  • A public facing database, shown as a map, has been launched. This enables parents/ carers and educational establishments to search in their local area for martial arts deliverers who have attained the Safeguarding Code in Martial Arts "mark."  

  
  

  What are the Terms of use?

  • You can read the full Terms of use here.

  
  

  How is my data used? 

  • See our Privacy Policy 

  Updated sections:
  

  Why we need to collect your personal data 

  Synergy Learning will host the public facing website and store applicant data on their own secure database. Synergy Learning will set up automated notifications and communications to those who have attained or are working towards the Code. These will include:  

  • A welcome email upon registration for all applicants  
  • An annual ‘health check’ request for those who have demonstrated that they have met the Code’s standards.
    

  Third Parties                     

  If you have indicated that you affiliate to, or are a member of, an NGB or Governing Organisation/ Franchise we will communicate with them to check your application information including, but not limited to, your DBS status, licence status and education and training and we will notify them of your certification status.    

  How long we keep your data 

  Once you have been inactive on our system for 24 months your data will be removed within 1 month of this date, unless you inform us beforehand that you would like your data removed.    

  Should you wish to take any complaints or queries further, you have the right to contact the Information Commissioner's Office regarding such issues. Further information about how to make a complaint can be obtained at www.ico.org.uk or by telephoning 0303 123 1113  

  How to unsubscribe from any email alerts that you receive  

  If you have elected to receive information about the Safeguarding Code in Martial and would like at any time to unsubscribe from this service, please email us at info@nwgnetwork.org or click on the "unsubscribe" link at the bottom of an email.  

  Changes to our Privacy Policy  

  We may amend this Privacy Policy at any time and where we make material changes to it we will provide notice on our website. By continuing to use our services and/or our Sites, you agree to the updated Privacy Policy. If you do not agree to any changes that we make, you should not use or access (or continue to use or access) our services and/or our Sites.  

  RECENT UPDATES:

  31/10/2020:  

  Updated with new email addresses.  Updated references to Synergy Learning as new website host.            

  02/11/2021:
  

  Updated to include NWG Network email address.

  10/03/2022:

  Updated to include a change in how we use your data.

  08/09/2022

  Various amendments

  
  

  How can I sign up for the Safeguarding Code in Martial Arts?

  • If you are interested in attaining the Safeguarding Code "mark", you can follow the link below. There are checklists outlining what you will be required to demonstrate and you can add them to the portal a little at a time and your progress will be saved along the way. Get started here! 

   

  What does working towards the Safeguarding Code in Martial Arts framework involve?

  • In working towards the Safeguarding Code, clubs/organisations and individuals will complete online questions about their safeguarding practices. This will be evidenced by submitting supporting documents e.g. a safeguarding policy and declaring assurances about areas such as safer recruitment and DBS certificate collation, amongst other things.
    
  • This evidence is uploaded onto the online portal or can be submitted by post which will then be assessed centrally.
    
  • If unsuccessful in demonstrating the code requirements, you will be advised about what information/documentation is missing and given the opportunity to resubmit.
    
  • If successful you will receive a certificate to display and be able to access a "mark" that you can use in your marketing material.
    

  
  

  When I apply what type of file types/extensions should I upload with?

  All relevant files that you upload as part of your application should either be .doc (Microsoft Word) or .pdf

  
  

  Can I submit evidence by post?

  You can...

  Please refer to the section `Applying by post` for further details.

  
  

  Does my access to the Safeguarding Code in Martial Arts "mark" expire?

  • Every organisation will be prompted to complete an "Annual Health Check” notifying us of any changes to safeguarding provision on the anniversary of the original application.  
    
  • If you do not complete your Annual Health Check or a randomly selected Safeguarding Code in Martial Arts Review you will lose permission to use the Safeguarding Code mark and your club will no longer feature on our `Find a Club` map. For more information click here.

   

  In which circumstances would a club's certification be revoked? 

  See here for more information.

  
  

  What do I do if I have a safeguarding concern about a martial arts club/coach/organisation?
  

  • See our Reporting a Concern page

  
  

  How can I find a club/organisation or individual that has been granted the Safeguarding Code "mark" in my area?

  • The website will hold record of all clubs/organisations and individuals that comply with the framework. Please refer to the `Find a Club` tab above. This displays the clubs that have been awarded the `mark` in your area.
    
  • Look out for the Safeguarding Code in Martial Arts mark - all successful clubs/organisations and individuals are awarded the mark to display and use on websites, letterheads and marketing material. 

  
  

  How can I make a complaint about service I have received or appeal a decision about my application?

  • Please refer to our Complaints and Appeals document. 

  
  

  Can I apply to the Safeguarding Code if I, or a member of my team, are currently under investigation by the Police or have a criminal record?

  
  

  • Yes, please answer the relevant question within the application. We will consult with your Local Authority safeguarding teams and/or the Police where/if relevant as part of your application review. Each situation is reviewed on a case-by-case basis. If you wish to consult with us about this before completing your application please email us at info@nwgnetwork.org to organise an opportunity to discuss this.  

  
  
• Useful Contacts and Training Opportunities

  Useful Contacts and Training Opportunities

  • The NSPCC's Child Protection in Sport Unit (CPSU) can advise on training opportunities and safeguarding processes and requirements. Welfare Officers should attend a face to face workshop such as the "Time to Listen" course. Check with your National Governing Body or local County Sport Partnership for more information as well as the CPSU.

  • The CPSU "What to look for in a sports club - a charter for parents"

  • UK Coaching: For workshops and training in subjects including Safeguarding and Protecting Children, Equality in your Coaching and Inclusive Coaching.

  • Active Partnerships Network: Find your local partnership for local, national governing body courses, training opportunities and support.

  • The Ann Craft Trust: support organisations to safeguard disabled children and adults at risk and minimise the risk of harm. They also offer specific Safeguarding Adults in Sport training.

  • Sport England: Managing the Safeguarding Code in Martial Arts.

  • NWG Network: for advice and support on child exploitation.

  • The Government's website has help and support with "Employing staff for the first time"

  • NACRO: A document relating to "Making safe & fair decisions about membership for people with criminal records."
• Contact Us

  Contact Us

  If you have an enquiry about your application please email us at info@nwgnetwork.org