Sport England has developed the Safeguarding Code in Martial Arts Materials and Website, using money made available to it from the National Lottery, and makes them available to your organisation by way of a grant (known as a non-cash grant), subject to these Terms (defined below).
If you are an organisation, club or other martial arts body in England that is working towards recognition or is currently recognised via the Recognition Process (defined below) as having demonstrated that it has reached and maintained good safeguarding standards, you will be able to register for access to the Safeguarding Code in Martial Arts Materials in accordance with these Terms. Anyone else is prohibited from accessing and/or using the Safeguarding Code in Martial Arts Materials.
Please read these Terms carefully before registering for access to and use of the Safeguarding Code in Martial Arts Materials.
- In order to use the Safeguarding Code in Martial Arts Materials you must agree to all the terms and conditions contained in these Terms.
- By accessing and/or using the Safeguarding Code in Martial Arts Materials, you are deemed to accept and agree to be bound by these Terms.
- If you do not agree to these Terms you should not access the Safeguarding Code in Martial Arts Materials or submit a request for their use.
- Any use of the Safeguarding Code in Martial Arts Materials other than as authorised in accordance with these Terms is prohibited.
- For the avoidance of doubt, nothing in these Terms allows you or your organisation to hold yourself out as a Safeguarding Code in Martial Arts partner.
Updated with new email addresses.
Updated references to Synergy Learning as website host
Updated to include NWG Network & relevant contact details.
Update to who we share your data with.
About Sport England
England is a public body that works to encourage as many people as possible to
become and remain physically active. Our head office is based at 21b Bloomsbury
Street London, WC1B 3HF
other organisations who collect and use personal data we are subject to the
requirements set out in the General Data Protection Regulation (GDPR). We take
our responsibility to look after personal data very seriously and we ensure
that respecting privacy is at the heart of all we do.
England is working with NWG Network for applications under the
Safeguarding Code in Martial Arts and Synergy Learning to support, host and
deliver the associated IT infrastructure and website. Both parties work as data
processors on behalf of Sport England who are the data controller.
Why we need to collect your
Our primary purpose for collecting personal data is to assess applicant submissions against the requirements of the Safeguarding Code in Martial Arts.
Synergy Learning will host the public facing website and store applicant data on their own secure database. Synergy Learning will set up automated notifications and communications to those who have attained or are working towards the Code. These will include:
- A welcome email upon
registration for all applicants
Network will access the database as part of the application process to:
- An annual ‘health check’
request for those who have demonstrated that they have met the Code’s
- Review registered applicant’s
- To prompt incomplete or
- To randomly externally
verify submissions to confirm that standards have been met
- Anonymously report to Sport
- Where applicants have given
consent, additional contact may be made for the specific purpose of
building case studies
- Process your application
England will receive anonymised reports from NWG Network.
- Maintain your place in a
public facing database upon completion
lawful basis for collecting your personal data under Article 6 of the GDPR is
consent. You can withdraw this consent at any time by contacting firstname.lastname@example.org
Use of Website Cookies
the following cookies:
- Essential cookies. These are
cookies that are required for the operation of our website. They include,
for example, cookies that enable you to log into secure areas of our
website, and to use online forms.
- Analytical cookies. This
website uses Google Analytics tracking software to better understand how
you use it. This software will save a cookie to your device in order to
track and monitor your engagement and usage of the website, but will not
using this site, cookies that make advertising and communications more relevant
to you and your interests, and further help us to improve the site will be
- Marketing cookies. These are
used to recognise you when you return to our website. This enables us to
personalise our content for you, greet you by name and remember your
preferences. These cookies also record your visit to our website, the
pages you have visited and the links you have followed. We will use this
information to make our website, the advertising displayed on it and
communications sent more relevant to your interests.
cookies may be stored on your device by external vendors when this website uses
adverts. These cookies are used for conversion and referral tracking and
typically expire after 30 days, though some may take longer.
What personal data we will collect and how we will use it
We will collect the following personal data about you:
- First name, last name
- Email address
- Telephone number
- Registered business address
or primary activity venue
- Affiliated NGB (where
- If you are an individual
instructor, without a DBS, we will ask you to state whether or not you
have a criminal record. We will not ask you to provide details of criminal
convictions or offences.
only use your personal data for the purposes listed above.
- Other personal data that you
voluntarily provide during the assessment process
We will not make automated decisions based on the data we collect.
We will carry out limited, anonymised analysis of the data, for example to produce statistics about the number of people who have been assessed against the code by Martial Art or by location.
Who we will share it with:-
Your data will be processed via the website hosted by Synergy Learning, but no members of Synergy Learning's staff will have access to your personal data.
Your data will be made available to the NWG project team responsible for assessing applications. Should safeguarding concerns be raised with the project team in reference to any certified club, your data will also be shared with wider NWG colleagues as part of a safeguarding review process.
personal data will be made available to relevant Sport England colleagues for
the following purposes:
- Case study construction and
promotion (with consent only)
- Anonymous overall reporting
on the success of the project
Your personal data may be shared with the relevant Local Safeguarding Board if your application indicates that you have a criminal conviction and you consent to us sharing your data with them.
personal data may also be shared with the Martial Arts Safeguarding Group, who
are a partner to the scheme, if you declare that you or your workforce do not
hold a coaching qualification from the list of recognised NGB coaching
If you have indicated that you affiliate to, or are a
member of, an NGB or Governing Organisation/ Franchise we will communicate with
them to check your application information including, but not limited to, your
DBS status, licence status and education and training and we will notify them
of your certification status.
data will not be shared with any other third parties, unless we are required by
law to disclose it.
will be held in the UK (London AWS). It will be held securely, and we will not
make it available more widely than is necessary.
Your data will be held in the UK. We will not transfer your data to any third country outside the UK
How long we will keep your data
Once you have been inactive on our system for 24 months your data will be removed within 1 month of this date, unless you inform us beforehand that you would like your data removed.
Under the GDPR you are entitled to:
- Access your personal data by
making a subject access request
- Ask us to rectify any
mistakes in your personal data and, in some circumstances, to have it
would like to exercise any of these rights, please use the email address, email@example.com
to make contact with us.
- Withdraw your consent to us
using your personal data at any time
Should you wish to take
any complaints or queries further, you have the right to contact the
Information Commissioner's Office regarding such issues. Further information
about how to make a complaint can be obtained at www.ico.org.uk or by telephoning 0303 123
How to unsubscribe from
any email alerts that you receive
If you have elected to receive
information about the Safeguarding Code in Martial and would like at any time
to unsubscribe from this service, please email us at firstname.lastname@example.org or click on the "unsubscribe"
link at the bottom of an email.
Changes to our Privacy
How to contact us
If you have any queries about our handling of your personal data, or would like to make a complaint please contact NWG Network in the first instance and reference the Safeguarding Code in Martial Arts to the NWG DPO: email@example.com
You are also welcome to contact Sport England’s
Data Protection Officer if you have any general queries about the personal data
being collected: firstname.lastname@example.org
Last modified: Tuesday, 26 April 2022, 2:12 PM